SIMPLE GUIDE TO PLANNING, ORGANIZING AND COORDINATING WORK

Planning, Organizing, and Coordinating involves proactively planning, establishing priorities, and allocating resources. It is expressed by developing and implementing increasingly complex plans. It also involves monitoring and adjusting work to accomplish goals and deliver to the organization’s mandate.

1. Prioritize Own Work:

  • Efficiently use time and complete tasks/projects on time through routine planning of own work and organization of resources.
  • Develop work plans considering the workgroup’s objectives, responsibilities, accountabilities, timelines, and resources.
  • Keep appropriate people informed on the progress of tasks/projects

2. Prioritize and Develop Plans for Other’s Work:

  • Organize and coordinate the allocation of staff, funds, technology, process, and facilities.
  • Analyze and interpret organizational goals and develop supporting objectives.
  • Monitor and evaluate the impact of the project on others and effectively communicate at appropriate stages.

3. Develop and Implement Plans for Complex Projects:

  • Develop operational plans and provide contingencies.
  • Establish measures to assess progress against the plan.
  • Adjust the plan appropriately and take initiative to follow through rather than waiting for problems to arise.
  • Recognize problems, takes corrective/preventive action, and keep people informed of plans, progress, and decisions.

4. Help Groups Plan, Organize, and Co-ordinate their Work Effectively:

  • Develop and implement efficient work plans for complex projects.
  • Demonstrate a strong understanding of the relationships among various components of large-scale programs that cut across groups, organizing them so that resources are used most effectively.
  • Prepare for, anticipate, and effectively deal with problems and roadblocks.
  • Demonstrate an in-depth understanding of the relationships between organizations and take timely, strategic actions in facilitating groups and diverse areas working together effectively.

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